SentinelHC delivers complete, personalised compliance documentation and active compliance management, so you can focus entirely on your patients.
One compliance document, built correctly, takes hours. Each one requires the relevant legislation to be read in full, applicable sections and gazette references identified, HPCSA booklet citations cross-checked against current editions, and every obligation confirmed against the actual source text. A single incorrectly cited section number is not a minor error in a compliance document. It is a gap that an inspector will find. SentinelHC has done this work for 105+ documents, across 8 compliance modules, drawing from more than 20 pieces of South African legislation. You receive the result of that work, personalised with your practice details, on the day you start.
105+ compliance documents covering every legal obligation a South African dental practice carries. Policies, procedures, registers, checklists, appointment letters, and operational guides. Each one built from the legislation that governs your practice in this country. Not adapted from international healthcare templates. Not based on what seems reasonable. Built from the Companies Act, the National Health Act, the HPCSA Ethical Rules, the OHS Act, the NNR radiation legislation, POPIA, the Tax Administration Act, and every other applicable law, with every section number and gazette reference verified against the actual source text. Delivered in your Google Drive folder with your practice name, address, and team details already populated. Ready to sign. Ready to use. Ready to show an inspector.
Documents alone do not make a practice compliant. Running a compliant practice requires knowing what to do, when to do it, and how to prove it was done. SentinelHC delivers that infrastructure alongside the documents. The Physical Environment Compliance Checklist walks you through your entire practice room by room, covering every physical compliance requirement across 13 sections and more than 100 individual items. The Compliance Records Management Guide maps every daily, monthly, quarterly, six-monthly, and annual record obligation, with the correct template, the responsible person, the filing location, and the minimum retention period. The Getting-Started Guide sequences the entire implementation so your team knows exactly what to do and in what order from day one. Nothing is left to interpretation. Nothing requires you to figure it out as you go.
South African healthcare legislation changes. HPCSA booklets are revised. OHSC norms are updated. Gazette references shift. When any of this happens, your documents are updated to reflect the current position of the law at no additional cost. Before every renewal, deadline, or filing obligation falls due, SentinelHC communicates it in advance. When an OHSC inspector, a Department of Labour officer, or a patient with a formal complaint arrives at your practice, you have direct access to someone who knows your compliance file and can advise in real time. This is not a once-off product purchase. It is a permanent compliance partner at a fixed annual cost, with no hidden fees and no surprises.
No compliance gaps left for an inspector to find.
No deadlines missed, no renewals forgotten, no surprises.
No clinical time spent researching regulations.
No document handed to a patient that has not been verified against South African law.
SentinelHC was built by someone who spent years helping businesses meet their legal obligations, and who understood what happens when compliance falls on someone who was never trained for it. The fire station background. The logistics company built from nothing. The call from a sister who had spent years mastering her clinical profession and needed to understand what stood between her and the work she wanted to do. That is where this came from. The gap was real. The solution needed to be built properly. So it was.
Every document SentinelHC delivers has been checked against the legislation it cites. Every module has been audited against the actual source law. Section numbers confirmed. Gazette references verified. HPCSA booklet citations cross-checked against current editions. This is not a template library built once and left to age. It is a live compliance system maintained by people who understand what the law requires of your practice today, and who will update it when that changes tomorrow.
We do not just help practices meet POPIA, we live it. SentinelHC's Information Officer is registered with the Information Regulator of South Africa, and we protect every piece of information you share with us under POPIA, the very framework we help you put in place.
You can read exactly how we handle your data in our Privacy Policy and PAIA Manual.
Information Regulator Registration · 2026-018764
That is exactly where we start. A free compliance evaluation takes 15 minutes and gives you a clear picture of what is in place and what is not. No obligation, no sales pitch.
Get Free Evaluation →Or reach out directly at info@sentinelhc.co.za